Hamilton Community Foundation (“HCF”) is committed to protecting the privacy of personal information of current and potential donors, current and potential grantees, employees, volunteers and other individuals. We value the trust of those that deal with us, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat personal information that is shared with us.
During the course of our activities as a community foundation, at times we gather and use personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealing with this information is subject to consent. Our privacy practices are designed to achieve this.
Defining personal information
Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, the individual. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.
Personal information gathered by our organization is kept in confidence. Our personnel are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its loss or destruction.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We routinely offer individuals we deal with the opportunity to opt not to have their information shared for purposes beyond those for which it was explicitly collected.
Information for Our Donors
Our annual report includes specific details of all of our endowment funds and a list of contributors, namely, donors who made gifts to the Foundation or to one of its funds. A copy of our annual report may be viewed on our website. If you do not wish for your name to be included in this list, please advise and we will gladly accommodate your request.
From time to time we send out information that we feel may be of interest to the recipient – such as our Annual Report. We do not rent, sell or trade our mailing lists. All e-mail communications provide the option of automatically unsubscribing in accordance with Anti-Spam Legislation.
We regularly review our privacy practices for our various activities, and update our policy. The full version of our policy is available online.
Chief Privacy Officer
Hamilton Community Foundation
120 King St. West, Suite 700
Hamilton Ontario L8P 4V2
Or via e-mail to: Annette Aquin
HCF appreciates your interest in our website and respects the privacy of every individual who visits this site. We want you to understand our practices on gathering information from visitors to this site and the uses we make of that information.
This site does not automatically gather personal information from you, such as your name, phone number, or e-mail address. The only information HCF obtains pertaining to you as a visitor to this site is:
- Information which is voluntarily supplied by you by way of direct contact by you by email, completing a form or by other means. This information may be used for the purpose that it was provided e.g. to contact you about your feedback. If you have submitted personal information through this website and would now like that information deleted from our records, please contact us.
- Generic information about who visits this site which does not reveal a visitor’s identity but provides us information such as to the visitor’s domain name, which pages a visitor visits on our site, how much time is spent on the site, the pages from which the visitor visits our site. This information is only used to evaluate and improve our site. We make no attempt to link theses addresses with the identity of individuals visiting our site, unless an attempt to damage the site has been detected.
Links to/from External Sites
Other websites that may be linked or otherwise accessed from or to this website are entirely independent of and do not reflect this website. Hypertext links that we provide to other websites are provided only for your convenience and HCF is not responsible for the accuracy, currency and reliability of the content found on these third party sites.
Unless we expressly state otherwise, a link to a website from our site is not an endorsement, authorization, sponsorship or affiliation with respect to such site, its owner or providers.
Other Legal Information and Notices
Accuracy of Information
This site’s content is provided strictly for your convenience. This site has been developed as a resource to assist you or your organization to obtain information about the programs and activities of Hamilton Community Foundation and community foundations in general.
While we believe the site content is accurate when placed on this website, it is provided on an “as is” basis and is subject to change and updating at any time without prior notice. No warranty, representation, condition or guarantee of any kind whether implied, express, statutory or otherwise is given in respect to site content.
Reproducing Material from this Site
You may copy material found on this website for your own personal and non commercial use only. All other uses require the prior written consent of Hamilton Community Foundation.
Notification of Changes to this Section
Hamilton Community Foundation may from time to time amend information contained on this Notice Page. Such changes will be publicly posted in this area of our website.